school health office records

1. How long must school health office records be kept for students? This does not include immunization records.
2. 

   About tdean13, RN

   Joined: Nov '16; Posts: 10; Likes: 9

   16 Comments

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3. 
   Dec 7, '17

   Most records I archive at the end of the year. They get dumped when the student leaves the system (graduates high school or transfers). I think they keep them a year in case anybody wants to have them tranferred). The only thing I keep are things that are the active student health history report and last years IEP, IHP, etc... (handy to have going forward into the next one).
4. 
   Dec 7, '17

   We have state guidelines for how long to keep things. There is a General Records Schedule on our state website. I would search for that or contact the school district office.
5. 
   Dec 7, '17

   It might vary by state. Without recalling specifics my requirements are either 3 years, 7 years, until the student leaves the district, or indefinately.
6. 
   Dec 7, '17

   Thanks for your reply. I did look at the state website, and it appears that health records are part of the permanent record and must be kept for 60 years after graduation or leaving the school system.....
7. 
   Dec 7, '17

   In my state every school record must be kept for 7 years, including the health record. How long does your school have to keep student records after they leave or graduate?
   
   I also give my seniors their own health physical health records during their exit interview at my school.
   
   Edit: wow - 60 years??
8. 
   Dec 7, '17

   Our state lets the school district decide and our district keeps them for 7 years.
9. 
   Dec 7, '17

   In New Jersey it's 100 years.
10. 
    Dec 7, '17

    WOW! That is crazy!
11. 
    Dec 7, '17

    Quote from Windchaser22

    In New Jersey it's 100 years.

    I'm not sure they would hold up unless stored properly, which how and with what space?
12. 
    Dec 7, '17

    We scan everything in electronically and it is uploaded to their record. We also have it saved electronically in a file that all the district nurses share. Then we shred.
13. 
    Dec 7, '17

    We keep for 2 years. If they drop out, I keep till they are 21 just in case they return. I'm in Pennsylvania.
14. 
    Dec 8, '17

    Quote from JenTheSchoolRN

    I'm not sure they would hold up unless stored properly, which how and with what space?

    I think everything gets archived in a place called iron mountain. I know schools keep the records for a looong time before they are sent out because not too long ago I needed a copy of my graduation cert and immunizations from way back in the early 80's and my old HS had it within a day. I was also able to get a copy of hand written immunizations from my elementary school in the early 70's.

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