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Destroying of files


So...on my mind today...how long do you all keep student health records? Is it a certain number of years beyond graduation, etc.? Just curious, as I have taken a new position and would like to use this "front end" time to get things organized. Thanks so much for any input and advice. Have a lovely rest of the day!

BrisketRN, BSN, RN

Has 4 years experience.

I believe it varies from state to state. Contact your state's school board and check with them. In Illinois we have to keep health records for a whopping 50 years.

nursetlm, ADN

Has 9 years experience.

I box up my documents at the end of the year and they are saved at our warehouse for 5 years.

ruby_jane, BSN, RN

Specializes in ICU/community health/school nursing. Has 12 years experience.

What does your policy say? Ours is two years in clinic and then a certain number of years offsite for a total of 7 (but SPED is different).

60 years in our district


Specializes in Home Health,Dialysis, MDS, School Nurse. Has 20+ years experience.

Our state requires student records who transfer out to be kept for 5 years. If they graduate from our school, we don't keep beyond that. So what I do, is print an updated immunization record for each senior, attach it to their health file and it is given to them at senior checkout.

JenTheSchoolRN, BSN, RN

Specializes in School nursing.

Mine is 7.

But when the seniors graduate, I give them their health file to take with them for college planning. They often need things it in. There is a form they complete and the files go with them during their senior exit interview.

(This year, however, those interviews were virtual. So I may be sitting on some of those files for another 7 years...)