Electronic health forms ?

[k1p1ssk, BSN, RN]

Happy Fall 2025, y'all!

2 years ago, our district decided to stop doing hard-copy beginning of year forms for students, with the exception of the health forms. At the time, our administration was concerned about having these through our online portal because of privacy concerns - the thought being that with them online, everyone with access to that system would be able to see. With the paper version, only the school nurses should have access to the medical paperwork and would disseminate the need to know information at their discretion.

Well, since that is now the only administrative paper that goes through the classrooms at the beginning of the year, it now has increased scrutiny and I am seeing more and more, that staff are peeking at it before it gets returned to my office. 

SO. I'm wondering if any of you have your beginning of the year health forms through an electronic system and if so, is it through the attendance/admin system or a completely separate program like the SNAP portal? I'd love to gather some evidence of what has worked elsewhere so I can bring it to our administration and get them to put it online with everything else. 

Thanks!!

 

[Cattz, ADN]

Thank you for asking this question. There is talk of my District going to all electronic registration in the near future.

I have expressed my need to have paper copies of my Health Enrollment form. I pull out my old fashioned 3 ring binder multiple times a day for information that I need readily at my fingertips. Hoping that I can learn from you all.

[k1p1ssk, BSN, RN]

I'll say that our other big challenge with having the health forms be our only paper form is that the families believe they filled it out online and even when we tell them they couldn't have, they don't believe us! So, if you don't get it back right away, it is unlikely you'll get it back at all. 

My hope is that if we go to an electronic method, it will be easy enough for us to keep that program open to reference the form when we need to... I tend to manually enter the information from the forms into SNAP every year anyway, so I don't often look at the paper forms once that process is done - but I am at a small school with less than 150 kids, so that's a lot easier to do!