Yes, there is a systematic approach to everything, nurse anggie, that you too can learn that method with Sour Lemon's Seven Year Plan!
Seriously, once we see the system and develop a template and/or a routine, all we need to do is fill in the blanks.
Prioritization and time management are two biggies. If we focus on the priorities and perform them in a timely manner, the battle is won. Performing a process in a systematic way allows us to be called away from it and pick it back up where we left off. This all comes with time and experience.
And speaking of giving shift report, I have done it so many times over the years that I actually enjoy the process. I utilize an inductive approach, going from the general to the specific. I also spice it up a bit with that which I enjoy:
"It's been a __________ night on geriatric psych with ___ patients. In 106A, we have Ima Schizophrenic, who, if you turn your hymnal (pt info sheet) to page one, will see that she was admitted for running down the street naked, except for army boots, yelling, 'Where's Fred MacMurray?!' Ms Schiz refused her HS PO meds and required two haldol injections during the night for..." so on and so forth through comorbidities, labs, treatments, status, plans, etc.
I sometimes end report with: "And that is the report for this, the 2nd day of September 2019, in the year of our Lord. Any questions, complaints, concerns, compliments or condiments?"
I do what I like because I like what I do.