Do you enter meds into your school web program?

kidzcare · Feb 17, 2015

I came across this same kind of issue. I was being asked to put health information (primarily r/t food allergies) into the school access system. I have pretty universal access along with the administrators and secretaries. The teachers have a limited view. I said it would violate HIPAA to list that info where so many have access to it. Sure, the teachers need to know, but the secretaries at our other schools would easily be able to see that information and have no need to know. It's a slippery slope in the school setting.

loveschoolnursing · Feb 17, 2015

I told a teacher that I was not going to enter them because of FERPA/HIPPA laws and she looked at me funny. I am new this year and the nurse before entered all this information and sent out hard copies of any health info to every teacher and aide in the building. So me asking for parent signatures for this stuff, I get funny looks

kidzcare · Feb 17, 2015

I told a teacher that I was not going to enter them because of FERPA/HIPPA laws and she looked at me funny. I am new this year and the nurse before entered all this information and sent out hard copies of any health info to every teacher and aide in the building. So me asking for parent signatures for this stuff, I get funny looks

That's exactly what I said and it was not well received. I explained that it's my license on the line and all it would take is one irate and vocal parent.

amoLucia · Feb 17, 2015

That's exactly what I said and it was not well received. I explained that it's my license on the line and all it would take is one irate and vocal parent.

And that one irate and vocal parent is probably a healthcare practitioner who is HIPAA savvy and would nail you.

Listen to your inner voice!

allnurses Guide · Feb 17, 2015

I don't although we have a system that allows you to put medical info in.

Personally, the nurse before me discouraged me from doing it because I would be double-charting. It is just easier to write it on the health insert in the cumulative file alone. I have eleven campuses.

Their "permanent file" that follows them forever . . . .

GmaPearl BSN RN · Feb 18, 2015

Our data management system is new, huge and web based. I enter life threatening health concerns for example: Severe peanut allergy, EpiPen in Health Room or Diabetic wearing insulin pump. All staff can see this much, which I think is good practice. For other health concerns like ADHD, moderate hearing loss etc, the classroom teacher can now view and print her own report.

Med administration is still recorded on the med log, kept in the med book, kept in the med room. Nobody's business but the kid and me as to what med he is taking. Teacher knows he is to come and take the med at noon, but not the name of the med.

The new system has a med recording feature, but until I can find out who has access, I'll stick to pen and paper!

allnurses Guide · Feb 19, 2015

I have a question - where do you guys put the health plans for the student with medical issues?

kidzcare · Feb 19, 2015

I have a question - where do you guys put the health plans for the student with medical issues?

I keep a binder handy so that I can access an asthma action plan or allergy action plan easily and it is clearly marked so that any sub can get that info quickly in an emergency.

I have a running list of students with health issues and my administrators have access to it. For each individual kid, I email their teachers at the beginning of the year so they are aware. For diabetics, I include a list of symptoms of hypo/hyperglycemia.