Verbal Hand-off Reports - Are they no longer necessary?

Nurses General Nursing

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I work as an acute care Med-Surg float nurse and my hospital has implemented a new process where patients are being transferred to units from other units, ie. the ED to the floor, ICU to the floor, and from affiliate hospitals to our hospital without having to call and give a verbal report. I find this practice outrageous and an accident waiting to happen.

The reason behind this new policy is to expedite patient transfers and open beds faster. All I ever learned is how important patient the hand-off is, and now we are actually no longer required to give report to the next nurse who will be taking care of the patient.

Apparently now that we have the EPIC system to do our patient charting, the decision-making people feel that verbal reports are no longer needed. However, I have had several instances where EPIC contained very little patient information and virtually no history, so I literally had to ask the female patient, who was busy vomiting, why she was even admitted to the hospital. The fact that she was a stage 4 CKD patient with only one remaining kidney was nowhere to be found on EPIC. She needed pain meds, but her current medication reconciliation had not been completed, delaying her receiving any medications.

And I must also stress the last Magnet hospital I worked at did the same thing by getting rid of verbal report for patient transfers. Has anyone else been experiencing this practice, and if so, how do you deal with the huge safety risk? What happened to placing patient safety first?

Specializes in Med-Tele; ED; ICU.
ok...since you keep asking....here is a good one. An ED nurse gives 4mg of morphine but forgets to chart this off in the EMAR. Patient arrives to our unit in agonizing pain. Floor nurse gives the ordered PRN dose of 4mg of morphine... AGAIN.. not realizing the ED forgot to chart it off. the aptient stops breathing. RR is called. Now do you get the idea?
Your issue isn't about reporting, it's about not documenting narcotics. That's a big deal and *that* is the issue, not verbal reporting (which may or may not have revealed the issue).

OR...here is a good one. It happened to me. I was in a room caring for a quadriplegic, stool incontinent patient who was vomiting blood. Our unit clerk, unknown to me, put my usual ED admission on my med cart in the hallway without saying anything... not that it would have mattered because I was caring for another patient in need, not ignoring phone calls. By the time I came out of the room and saw the slip for my new admission, a patient was being wheeled down the hallway, yelling in extreme pain. simultaneously my phone rings. It's the OR asking for report on Mr so and so who is coming down for surgery on his bowel obstruction. I say, "who?? I have no idea who you are talking about."

Just then I look again my new patient slip. Of course, it's my new ED admission whom I know NOTHING about. I can't give report to the OR. I barely know his name let alone his stats. Hopefully, you get the picture. This is just one of many, many bad things that can go wrong without a verbal report and confirmation that the patient is coming.

So what's the bad thing that happened? And the truth is, this isn't an issue of verbal report, this is an issue of patient flow.
A lastly, this patient should NEVER have come to the floor. He should have gone straight to the OR... but they just had to get that ED bed open.
Why is that? How was the ED a better place to hold the patient than the floor?
Specializes in Adult MICU/SICU.

I worked ICU at at VA medical center where transfer to, or from the med-surg floor involved conducting report with the med-surg charge nurse - whom no longer did or care. This was problematic for numerous reasons, and always involved the RN's eventually needing to contact each other, wasting time doing report a second time. It was the most inefficient manner of handling report I ever experienced.

I've received pt's from numerous modalities without receiving report and it never boded well for either the pt or the receiving RN. Giving up oral report in my opinion is a huge mistake, and an accident waiting to happen. DO NO HARM may be the physician's trademark phrase, but I believe nursing would do well to adopt it also.

Specializes in Tele/Interventional/Non-Invasive Cardiology.

So at my facility, the ED nurses were AWFUL at giving at verbal report. They often didn't know simple things which made me wonder what kind of assessment they were doing? I worked on a med-tele floor so the patients were relatively stable. Also our ED did not take severe trauma patients, so the patients were mostly medical. How do you not know that a stable patient is oriented or disoriented? How can you not tell me that the patient has a busted bloody forehead that YOU covered in bandages?

To the ED nurses whining about floor nurses not taking report, the ED is not the only place that is busy! I am sure that some floor nurses stall and don't take report. But on my floor at least, we had constant pressure to discharge ASAP and send patients up even with unclean rooms or nurses being stretched beyond the stated floor ratio because of the pressure from the ED. As far as getting report from the chart, at my facility we did not have access to ED notes. And often, there was no H&P or any other info stating WHY the patient was here. So if a patient comes to the floor, I have no idea what I am getting into. Either way at my facility, we are screwed, because the ED nurses give crappy report and there is nothing in the EMR giving me any inclination is to why the patient is there.

As someone previously mentioned, crappy staffing is to blame as well as the pressure to fill the beds. Nurses would rather fight each other than improve the system.

The information in an electronic record is largely dependant on the person entering the data. We've all had days when there is no time to chart. You have to complete your documentation even after a patient is discharged or transferred. The practice of not giving a verbal handoff is dangerous.

Okay, since no one has mentioned it: How about the ER admit that is suspected spousal/SO abuse who won't leave the patient alone so appropriate questions can be asked? Would not be in the chart but ABSOLUTELY should be communicated to the floor so the staff can be aware. Often very dangerous situations for all concerned - staff and patient alike.

That sounds like a "dump". What if every available nurse is already busy with other patients? Does the receptionist or HUC take the patient? Those issues aside, there is nothing to substitute for TALKING to a person.

We have tried this and things get missed...

Specializes in Med/Surg crit care, coronary care, PACU,.

Exactly right! Why is it more important to move a patient out of somewhere than it is for the nurse receiving the patient to be aware of, and ask pertinent questions regarding their care? I understand the time crunch between departments, but our patients deserve our time to get things right.

OMG.... seriously?? they transported an unstable patient! He had a bowel perforation. Making the poor guy travel on an elevator, 5 floors up only to turn around and head to the OR which is directly across from the ED? Please... this is basic common sense and patient courtesy.

And as far as the narcotic question... two people would be involved interactively giving report. the receiving nurse, ie. me, would have most likely asked when the patient last received pain meds... which would have prompted the ED nurse to realize they never documented. No ...verbal report is not perfect either, but it's more open to a line of dialogue about the patient and things that a written report could never convey. No solution is perfect, but the question is what is "safest" for the patient? I believe most of us on both sides believe a verbal dialogue between the person that last cared for the patient is best. Out of courtesy there are still ED nurses who do call report even though they don't have to. And I always let them know how appreciated their effort is.

I would go a step further than verbal reports...because I do not trust "human nature." All it takes is something going wrong that you were not told about and the other person says they did tell you...and then it's hearsay. Usually the person with the longest tenure is believed.

When I become an RN, not only will I do a verbal hand-off, I will also give them a copy of any information I have written down about a patient's care - in case I miss something or the other RN says that I never told them. I would inform them, too, that if I missed anything they can find it in my written record, and end with "Do you have any questions for me regarding this patient?"

A situation happened recently where a transfer, after 10 minutes going to the bathroom, was found cyanotic with no pulse. It was not reported he had a history of mitral incompetence.

Specializes in med-surg.

I work on an acute med-surg floor that mostly gets surgical patients. Currently the policy is no report from ED but we get report from other units, PACU, etc. Honestly, usually by the time these units have called, I've already looked up the patient's chart and most of the information I'm getting is stuff I don't need to know or already know from reading the chart. I treat the verbal report calls as a gauge as to when the patient is coming to the floor and if there's any inconsistencies to what's charted. I will say in regards to adverse events...I once was dealing with a code and when it was all done, I walked by my empty room and lo and behold, my new patient from ED was in there already! Transport had literally just dumped the new patient in there and since no report was called, no one knew! Thankfully nothing adverse had happened but if something did, no one would've known. In fact, the patient was really upset he was brought up to the floor when we clearly weren't ready

Specializes in Emergency, Trauma, Critical Care.

The reality is that everyone is playing the blame game on each other which is exactly what management wants. We are all understaffed and it's not safe for the patient to leave the ER because the floor nurse is slammed but also not safe for them to stay in the ER because nurses are typically busy with sicker unstable patients so the stable ones get ignored. In the ER routine meds are lower on the priority list because we have stat meds we are giving Adenosine to SVT pts or we just got a code 3 with Agonal breathing. So it's not uncommon for the boarding patients meds to be overdue because that patient is stable.

We all know what the solution is is better staffing. But as long as we say "oh the nurse didn't do this" and attack each other's floors, we will remain divided instead of uniting together and getting what we need to make pts safe.

And while my ER does a typed handoff, I also call the nurse if there's something they need to know about family dynamics or something else relevant not in the chart. I prefer having a typed handoff because it's sequential, there's no interruptions but I can add detailed info as needed when I call to see if they saw my note.

Maybe in the ED this can work, however, it is not always about just what is in the docs notes that are helpful to get thru your shift. The little things the RN before you may have noticed, and has not quite gotten round to charting yet, could help. They tried to do this on one of the floors at my hospital and everyone flipped! There were things that were missed on a daily basis, and eventually went back to verbal reporting (by the bedside)!!

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