I leave Friday to start camp on Sat. I believe HIPAA comes into play anytime you have access to medical info.
I review the campers info on Friday (all regristrations must be in proir to camp time)for red flags- serious allergies, behavior problem, serious medical condition. I then determine who else will need this info: check with kitchen food allergies, but not telling what camper; epi pen use with the dorm counslers, DM with counslers. Also on Friday we have staff meetings and I'll go over any special items then also- s/s hypogly, KEEP THE KIDS HYDRATED, etc.
I agree your time frame does not allow to setup meds, need more time. I know I will need to call at least 6-7 parents to question meds. Thank you God for cell phones as this normally is a process. Campers arrive with med info and ALL meds in original container. If info does not agree with bottle- parents receive a call. NO meds can be the dorms (Exception- inhalers, epi pen- if serious allergy and counselor holds the pen). Would not believe the meds kids come to camp (Xanax??) with and parents have no idea how they obtained the med
I was trained by nurse who did camp for multiple years and we have changed some things. Still seems the best way is to use plastic bags with the med bottle in them. We take our list and meds to every meal. Campers come to us, we normally sit at different table, so would be difficult for some to tell what med another camper is taking.
If a camper does not show we find them, but again do not tell what meds they did not take, only that the camper needs to see us.