How to Format an Article for Digital Publication

The way you organize and present information to the audience can make the difference between whether your article gets read and commented on - or not.

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How to Format an Article for Digital Publication

Many nurses begin their writing careers by reporting stories on health, healthcare, nursing and other topics that feel comfortable to them, given their clinical background. If you're pursuing that route – such as by publishing articles here at allnurses.com – you should follow some formatting guidelines that organize your story and make it easier to read.

First, a little terminology lesson. Journalism has its own lingo that you should become aware of (if you're not already):

  • Body: refers to the portion of the story between the lead and the conclusion
  • Byline: the author's name as published on the article (“By, Elizabeth Hanes”)
  • Five Ws: Who, What, When, Where, Why (and usually How)
  • Head (sometimes "hed”): short for "headline"
  • Inverted pyramid: style of article construction that captures the most important information at the very top
  • Lead (also "lede”): the first few sentences or paragraphs of the story
  • News peg: timely news story that provides the basis for your own article
  • Primary source: a real person (expert), or an original document (such as a research study)
  • Secondary source: anything other than a primary source, including websites, books, news reports (other than eyewitness accounts), etc.
  • Subhead (also "subhed”): short for subheading

Now that you have a handle on some of this terminology, let's look at how to organize an article using heads and subheads for a site like allnurses.com.

Write Using the Inverted Pyramid Style

Let's say you saw new research that found drinking low-fat milk is associated with slowed biological aging in adults, and you want to use this as a news peg to write an article about this study for nurses who work in adult nutrition. To construct a news story, you need to use the inverted pyramid style and put the most important information at the top.

The Head

Write a headline that captures the most important facts of your story. In essence, anyone should be able to read your headline and understand what the article is about even if they don't read another word. So, maybe your headline is something like:

New Study Finds Low-Fat Milk is Associated with Reduced Biological Aging Among Adults Who Drink Milk Daily

Your headline does not need to "tease" or be "clickbait.” For news reporting, avoid headlines like:

"What Does New Research Say About Adults Who Drink Low-Fat Milk?”

Yes, that sort of hed might draw clicks, but as a reporter your main focus should be on informing the reader.

The Lead

For straight news reporting in the inverted pyramid style, your lead should capture most of the Five Ws within just a few sentences. If you read the story at the link above, you'll see this is exactly how the article is constructed. The lead captures:

Who: 5,834 U.S. adults who drink low-fat milk daily

What: Exhibit longer telomeres, which are associated with reduced aging

When: research published January 15, 2020

Where: Brigham Young University

Why: To investigate whether milk fat has any impact on biological aging in adults

How: Through a study of daily milk drinkers

The Who, What, When, and Where are included in the opening paragraph of the article. If a reader had to stop at that point, he or she still would have the gist of what the research found.

The Body

After you've crafted your story's lead, you can insert a subhead to alert the reader about what information will be contained in the next section. For instance, the story at the link might have included a subhead that read:

What is Telomere Length?

Then, go on to explain to the reader what telomeres are, how they relate to biological aging and how milk fat appears to affect them.

You can continue inserting subheads to walk the reader through the remaining parts of the article. Under each subhead, write one to three short paragraphs that expand on the topic of the subhead and then segue into the next subhead.

Example subheads you could use in this article:

  • How the Study was Conducted
  • Implications of the Study for Adults Who Drink Milk
  • What Should Nurses Tell their Adult Patients who Consume Dairy?

That final subhead represents how you can "slant" (personalize) the article for the audience at allnurses.com, and it also provides an area for discussing the findings or adding context. For instance, you might quote one or more experts who question or disagree with the study's findings. Or you might interview additional primary sources, such as fellow nurses or RDs, about how they plan to use (or not) this information – and then publish their quotes.

The Conclusion

Straight news stories often lack any sort of elaborate conclusion. However, you can show off your reporting chops by using a quote that ties the ending back to the beginning, or by recapping the study's conclusions in a sentence. That way, the reader who skimmed through the whole thing will still have the gist of the article.

The great thing about mastering the inverted pyramid style is that it provides you with a solid foundation for organizing any type of story and ensures you never omit an important detail. Even when you branch out into content writing, you can rely on the inverted pyramid to help you tell any story you want.

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Elizabeth Hanes

About Elizabeth Hanes, BSN, RN

(Columnist)

Elizabeth Hanes BSN RN is 'the nurse who knows content.' For a decade she has helped major healthcare brands communicate with their target audiences to build relationships and drive business results. Learn more about Elizabeth at RN2Writer.

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Specializes in Physiology, CM, consulting, nsg edu, LNC, COB.

Two caveats from an editor who publishes a journal electronically : 

1) Request and read the Information for Authors before submitting anything other than a query (brief description of what you plan to submit) to the editor, and do exactly what it says or it'll go right into the trash before anybody else sees it. Do NOT send term papers or "capstone research" - automatic discards, and shame on your faculty for requiring you to submit them bec they should certainly know better. 

2) This article tells you about structuring an informative piece, but nothing about formatting. Don't think each page you submit is going to look like that when it appears- this isn't a term paper. See 1) above.

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Specializes in cosmetic medicine.

Totally agree, very informative post

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