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Discussion

Destroying of files

So...on my mind today...how long do you all keep student health records? Is it a certain number of years beyond graduation, etc.? Just curious, as I have taken a new position and would like to use this "front end" time to get things organized. Thanks so much for any input and advice. Have a lovely rest of the day!

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    I believe it varies from state to state. Contact your state's school board and check with them. In Illinois we have to keep health records for a whopping 50 years.

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    I box up my documents at the end of the year and they are saved at our warehouse for 5 years.

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    What does your policy say? Ours is two years in clinic and then a certain number of years offsite for a total of 7 (but SPED is different).

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    60 years in our district

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    Our state requires student records who transfer out to be kept for 5 years. If they graduate from our school, we don't keep beyond that. So what I do, is print an updated immunization record for each senior, attach it to their health file and it is given to them at senior checkout.

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    Mine is 7.

    But when the seniors graduate, I give them their health file to take with them for college planning. They often need things it in. There is a form they complete and the files go with them during their senior exit interview.

    (This year, however, those interviews were virtual. So I may be sitting on some of those files for another 7 years...)

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