:) To start appoint someone in charge as a main contact even consider a vendor liason next make someone in charge of signs and layout now invite vendors you can charge them space. But what works best is invite them no charge to show products off and they will man the booth free! Figure out your minimal core measures that covers everyone Now plan plan plan with the managers and educators of what they feel is needed or should be added for there departments at minimal as best to trim time down needed for hours to be paid to staff attending. We now make competency check off sheets per department so each inivivdual can be checked of as per department. Then pick a time we do 0730 - 1700 usually 3 days then a make up at a later date. Video tape demo and return demo works well saves voices! I think we had almost 1700 employees this year! :redbeathe