Is this false documentation?

Your use of the word "apparently" implies that the agency (your manager?) has not directly instructed you to pre-chart. If so, you need to talk with your manager for clarification.

Before meeting with your manager, organize your thoughts so you know what outcomes you want from the meeting and what suggestions you have in mind.

Managerial Problem

Not surprisingly, the absence of a clear protocol for nursing handoff set the two of you up for conflict. 

First, time-keeping functionality should be separate from the EMR device. Second, there should be some built-in overlap for shift changes. 

You are correct. Documentation should always be accurate and timely. Documenting events before they occur is a poor workaround for the above problems.

The manager is responsible for:

• Setting clear documentation and time management policies. I'm sure there's no agency policy titled The Chart Before Care Is Given policy.
• Encouraging open communication to resolve conflicts before they escalate. Do you have staff meetings?
• Training on best practices for documentation and time management.
• Promoting a professional workplace environment.

Solution

What would happen if the three of you sat down cooperatively to devise a solution for handoff? I have a hunch you could come up with some excellent, creative ideas.

You could establish clear guidelines on what's expected of the offgoing and relieving nurses during shift change. This includes when charting should be completed and how much overlap, if any, is allowed at the end of the shift. 

The Bottom Line

Shift change should be reasonable and achievable for both parties. Setting realistic time frames for charting, handoffs, and taking over patient care will help ensure smooth transitions and reduce stress for off-going and relieving nurses.

Best wishes,

Nurse Beth