Jump to content
2019 Nursing Salary Survey Read more... ×

HIPAA and patients name

Activism   (9,696 Views 12 Comments)
by JennieJenRN JennieJenRN (New Member) New Member

JennieJenRN works as a Peds Cardio-thoracic ICU.

1,643 Visitors; 50 Posts

advertisement

Ok

So I have a question about HIPAA and email! I was always told to use initials and not the patients name when sending email. Do you guys believe this to be true? I think I pissed off a co-worker when I brought this to her attention!!:nono:

Share this post


Link to post
Share on other sites

widi96 has 10 years experience and works as a ED Nurse.

4,368 Visitors; 273 Posts

I hadn't heard of that, and it would almost seem a little contradictory given that we have computerized everything and all of the patient's information is on that computer and going between the computers anyway. Are you talking about an in hospital e-mail system (i.e. can't send or receive from the outside) - if so, I would think a full name would be allowable, but if it is an e-mail from the 'outside' then I would think you would have to be much more careful.

Share this post


Link to post
Share on other sites

canoehead has 30 years experience as a BSN, RN and works as a RN ER.

67 Likes; 2 Followers; 48,189 Visitors; 6,549 Posts

You can use a name on a fax which is just as insecure...

Share this post


Link to post
Share on other sites

791 Visitors; 25 Posts

I'm pre-nursing and work in medical records of a community clinic. We use paper charts and where I work the rule is to use chart numbers in emails. If not able to use chart numbers we are supposed to use first initial and last name if we are writing an email in regards to a patient that has not established care (so they do not have a chart number).

I also agree with Canoehead and the insecurity of faxing patient information. But it is one of those things where technology both helps and hurts us.

Share this post


Link to post
Share on other sites

JennieJenRN works as a Peds Cardio-thoracic ICU.

1,643 Visitors; 50 Posts

Widi96,

Yes, this is hospital email and you can access it from any computer around the world! That was my concern what if I was at the library and opened my email??

Share this post


Link to post
Share on other sites
Guest Alois Wolf
by Guest Alois Wolf

0 Visitors; 0 Posts

If it's for professional use within the Hospital or to other hospitals that are taking care of the pt. then no problem... if not then it's a no-no. We have a simple way of making sure we are safe though, each client at our facility is assigned a number so that whoever is looking at the information can only figure out who it is by looking up that persons number. (6366, 5460 etc. etc.) I just got my yearly in-service on this not too long ago.

Share this post


Link to post
Share on other sites
advertisement

2,284 Visitors; 15 Posts

i have been curious regarding taking assignment in hospital as a CNA. i was taught to write the patients room number not their name, on my personal notes. so i was in training and the girl told me their names, but i wrote their corresponding room numbers for my own assigment. later i was reprimanded that i HAVE to write their name on my paper, which i throw away at the end of shift anyways!

i specifically avoiding writing names d/ t HIPPA and explained that to nurse ed. who again told me i was wrong.. WAS I? any input id appreciate, i really wanted that job, and i truely felt bullyed. that was one of many issues, i obviously wasnt in the in click.

Share this post


Link to post
Share on other sites

232 Likes; 3 Followers; 95,218 Visitors; 36,400 Posts

Grinsngripe

There is nothing wrong in writing the name of the patient on your notes that are used within the facility. At the end of the shift, you don't remove the notes from the facility but place them in the bin to be shredded, or shred the notes yourself.

Share this post


Link to post
Share on other sites

2,284 Visitors; 15 Posts

Thanks, I appreciate your input. I did notice many times CNAs left their assignments in open view on their carts and such, as i did, i would look it over , gather my supplies before entering and then write down my findings. and that was where i had concern. i would have appreciated being told it was required, rather than just reporting me for it. It was strickly enforced to me threw a state orientation NOT to do any patient info with their name on it, that you should use their medical record #, pt Id #, anything to define them but a name. that was my HIPPA training, and i was trying to dothe best right thing. ,

Share this post


Link to post
Share on other sites

232 Likes; 3 Followers; 95,218 Visitors; 36,400 Posts

My notes have always stayed in my pocket. I never leave them on any cart or table where someone can see them or worse, take them. I did this even before I even heard about HIPAA.

Share this post


Link to post
Share on other sites

2,284 Visitors; 15 Posts

Thats the proper"'ist" way *L*

ahh, i do suppose i have a way to go sometimes...

i get soo nervous at times its like a handicap!

thanks again for an outside view.

Share this post


Link to post
Share on other sites

EricJRN has 13 years experience and works as a Nurse Educator.

27,450 Visitors; 6,662 Posts

I did this even before I even heard about HIPAA.

That's a great point. While people make a big fuss over the HIPAA privacy provisions, in reality we should have been doing most of these things long before any rule came along.

Share this post


Link to post
Share on other sites
Guest
This topic is now closed to further replies.
×