I am not sure how to keep this from happening, so I am putting it out to the group. Have you dealt with this type of situation successfully? If so, how?
I work in a private parochial school pk-8. Admittance to school and school policy is made by the principal. We have a rolling admission policy, and we admit probably about 12 exchange students over the course of each year. In the health office, we work hard to ensure that all our kids have updated physicals and current vaccinations as per state law. On Monday, I was celebrating, because as of that day, our students (317 kids) were at 100% compliance. On Thursday, I was completing one of the mandatory school screening, and found an exchange student arrived on Tuesday for the remainder of the school year. I had NO information for him. I went to the front office and was told, yes, he just started. For back information, his host family/guardian is a family who it was like pulling teeth to get health records for the other two exchange students they have in the school. The principal said, "yes, I know. The family just dropped him off here this morning, I tried to chase after the guardian... he hasn't even paid the tuition yet".
The families are given a packet of information to complete prior to coming on the first day This includes the health information that is required. I am frustrated, as allowing the child to be in the classroom before we get the information we need to be compliant with state law, is like trying to close the door to the barn after the animals have gotten out. So here I am, with a new student from a foreign country with no health information or knowledge to the immunization status. I have attempted to educate staff (Principal included) and it feels like it falls on deaf ears -- I get yes'd to death, but nothing changes. I would not have even KNOWN about this student had I not uncovered it during my routine screening! It's so frustrating.
So, fellow School Nurses, does this happen to you? I am looking for ideas on how to handle this.