Most recently I left a position as the director of staff education for LTC.
Loved the job, just had a once in a life time opportunity to move on to bigger and better things...
These are the things I found to be vry helpful..
Make a 3x5 index card file box to track credentialing. In my state, Florida, licenses are renewed in either April or July, depending on what batch the nurse falls in.. Having the cards in order either by name or by month of expiration, which is how I recoomend it, you can go to that month and pull your cards.. as they produce a new license renewal mark the card with the new date and put back in the box.
For inservices, I did so many and had to com eup with a way to track this as well. Get several 2" 3 ring notebooks, divider sheets, and mark on the dividers one for each month of the year.
I had a book for Jan- March
July - Sept
OCt. - Dec
All inservices done would have a sign in page and a cover page detailing the content of the inservice, also attaching the outline or course handouts used for that particular inservice. They would then be stored in order under the correct month of presentation.
To track by employee, I actually had a page for every employee to write this on. It is very time consuming, (200 employees) but necessary.. often times I would have a light duty CNA or a volunteer help with the logging of inservices.
Each name from a sign in sheet is then recorded on the individual employee log sheet, so that at a glance you can look at their inservice sheet and know how many inservices they have attended.
a simpler, but less detailed manner would be to count the number of signatures on the inservice sign in sheet, take a blank certificate of inservice attendence, write all the details on this certifcate, except the participants name, make as many copies as you need from the sign in sheet, then go back and put each persons name on one for each. These can now be filed in their education files, which you should have an individual file for education on all anyways, now if you want to know you can go to each file and look to see how many certificates they have to validate how many inservices they have attended.
This is effective, but not as good as being able to go to a notebook to loo up a particular person, as here you have to go to many files to track this information. The log book is a better way to go, just takes a bit longer to do it that way.
Good Luck to you.