Are you talking about Medicare or case-mix care plan meetings? With medicare, our social worker usually scheduled the care plan meeting the week after the 14 day ARD so they would fall around that 21 day requirement (7 days after the 14 day deadline for an admission). We had care planning one day a week, so it might be a few days either way. If a family wished to have a meeting prior, we included our care plans
with that, had them sign the attendence record. With case-mix, I would get with the social worker for the upcoming assessments due. I would usually have them split in a managable way a few weeks or so before they were due. We often have to "capture" part B rehab, IV fluids or ABT, etc., before we had those residents scheduled, so if the letters had already gone out or the number was high, we would try to fit them in as soon as we could. We were told we could not move them up in the schedule more than a month unless they were a significant change, so they would be due for a care plan soon anyway. If something is going on, family would often like to discuss it and we could have an impromtu meeting on a day that was not a regular care plan day. Hope that helps. Everyone does things differently.