Ok, This may sound confusing, but it's not......Let me try to explain our staff assignment sheet. Been using this for many, many years and it works.
First we have a patient schedule (excel spreadsheet) that it updated weekly, every Friday for the coming week. It consists of 4 main columns on each side (one for MWF patients, turn over for TTS. Each main column represents a patient shift.
Within each main column (shift column) there are smaller columns representing Station number, patient name, on time, access type (AVG, AVF, PC) and presribed hours. Any changes that occur during the week are entered in pencil. For example, HOS in pencil next to the name indicated patient in hospital. When we know of their discharge, HOS is erased and "returns 11/1" is entered.
If a patient requests a shift change for a particular day, "Not 11/3" is entered next to their name on their regular shift, and the name is placed in a blank line at the BOTTOM of the shift they will visit. Next to their name is "11/4 only".
Each day the "Staff Assignment" is done manually. After a while it only takes 10 minutes. We run 4 shift per day, and have a larger unit than you do. So, our morning staff does two patient shifts, there is a 1/2 hour staff overlap and the evening staff does two shifts of patients.
Our unit is staffed with one charge nurse and one medication nurse. Other licensed staff and techs have patient assignments.
So, we have a form, on letter size paper.
Top line: Charge______________ Meds_____________
2nd line: Day ____________ Shift _______ Date______
The Shorter lines above is where the staff persons name goes.
the longer lines are for their patient assignment. We enter on that line, station number, patient name, #hrs. This format is repeated down the page for the number of assignments you have. This is done in pencil, so last minute changes are easy to make. Also you can see at a glance if an assignment is fair (someone has only two patients because of a no-show or unexpected hospitalization, and someone else has 4) The assignments are hole-punched and kept in a binder. Nice to look back on to check up on things sometimes.
If you use pods, with techs and a licensed person, you can add another line (short one) for the licensed name. You really can modify this any way you want. If you want to see the shell documents you can pm me with an e-mail address and I will send it. It will be an attachment to the e-mail, one an excel file and the other a Word document.
Another way I have seen it done, but don't like it, is to take the patient schedule and bracket sections of patients with staff names. Too messy and confusing.
Any questions..please ask.